Academic Evaluation Policy

Examinations are an essential tool used to evaluate the accomplishments of both instructors and students. Exams assess the level of a student’s knowledge and understanding, while also assessing the effectiveness of an instructor’s teaching methods. Written and practical exams are used to assess the knowledge of students in most courses at CCTCMA. The weights of written and practical exams will be set up based on each course’s requirements. Attendance, participation in classroom discussions, and practicum performances will also be used as tools to evaluate a student’s academic performance.

1. Every semester there is a midterm and final exam period. On all exams 60% is the minimum passing grade.
   • Students must have completed all courses with a minimum of 60% or have successfully transferred a credit or changed the course and received at least 60% overall in their challenged course.
2. All Examinations are prescheduled and arranged by administration. Examinations can only be rescheduled under exceptional circumstances and only with the approval of the instructor as well as the administration office. Fees may incur depending on the situation.
3. While concessions can be made for illness, family issues, etc., 80% attendance is the general requirement to receive full access to your examinations.
   • Students who do not meet a course’s attendance benchmark must consult with their instructor for extra credit solutions. The policy of attendance for each course will be set up individually for each course. As such the attending requirement may not be 80% across the board. However, not meeting the attendance requirement in any course regardless of the required attendance benchmark, will also bar students from examinations. Students will need to consult with their instructors for a detailed attendance policy for each course.
   • Students who have attended less than 80% of the pre-allocated class time, or have attended less than a course’s specified attendance requirement, will be barred from all of their examinations. Additionally, to be able to write an exam, students with poor attendance will need to set up a meeting with administration to discuss this issue.
4. Examination Code of Conduct:
   • Be punctual for exams. The door of the exam room will be closed fifteen (15) minutes after the exam starts. Students who arrive 15 minutes after the exam start will be considered absent from the exam, and will not be allowed to write and will need to talk to administration to go forward.
   • Silence must be maintained throughout the exam. Any sounds, excluding coughing and sneezing, are considered disruptive. 
   • Students must not convey information in any manner whatsoever to any other students during the exam, and questions concerning the exam must be directed to the exam administrator or the supervisor.
   • After students have submitted their examinations, students should not loiter, or cause a disturbance in any way in and around the exam room. Remaining in the examination area after completion is also not permitted.
   • During the exam, students must not: bring unauthorized material to the exam room, such as books, study notes, or notes in any shape or form, communication devices such as cellphones, tablets and laptops, and any performance altering substance, such as alcohol.
   • Assist classmates during the exam or ask for assistance from another student.
   • Students who violate the above rules will be disciplined accordingly.

Students who fail an exam are eligible to re-write once. Re-written exams will not exceed the grade of “Pass” regardless of the re-written score.

Other rules of academic evaluation

Release of Grades

• Students’ grades including written and practical exams are confidential. Without written consent, grades gained at CCTCMA can not be distributed to third parties. It is the responsibility of the student to confirm their final grades by contacting the administration office at the end of each semester.

Rescheduled Exam

• The rescheduled exam can only be approved by the Dean under exceptional circumstances, such as illness, family emergency, etc. A written application must be submitted to the administration office and signed by the student, the instructor, and the academic Dean to proceed. A Grade DF will show on the transcript until the exam is completed.

Depending on the circumstances fees may incur when rescheduling an exam.

Supplemental Examinations

• Supplemental exams, similar to re-writes, are examinations meant to boost a course’s overall grade.Students whose grades for an individual course are at least 40% are eligible to take a supplemental exam, whereas students who received a grade of less than 40% will not be eligible. Students who complete a course with an overall grade less than 40% must retake the course in order to proceed with their program.

Reassessment of exam

• Should students suspect the exam being wrongly marked, he/she may request a meeting with the instructor and the Dean for a reassessment of his/her exam.